Executive Administrative Assistant

Executive Administrative Assistant

Have you been looking for a rewarding opportunity with an exciting internationally recognized organization?

Kelly Services is currently seeking an extraordinary Executive Assistant to work at Nissan in Franklin, Tennessee. Ideally, you will be a self starter with excellent written and communication skills and a minimum of 5+ years of related experience as an Executive Assistant or Senior Secretary in a major corporate setting.

This is a stable, long-term position as a Kelly Contractor at Nissan North America. 

Job Responsibilities:

  • Support to multiple Directors 
  • Responsibilities include, but are not limited to making both domestic and international travel arrangements and organizing a complete trip itinerary (flights, hotel and ground transportation). 
  • Maintaining calendars for Directors
  • Schedule, rearrange and prioritize meetings, video-conferences and conference calls on a daily basis
  • Compose and/or respond to inquiries regarding meetings as it pertains to the Directors availability, ensuring responses are always accurate and well-written. 
  • Set up department-wide meetings for Directors, coordinating all onsite meeting logistics including video-conference and audio connections with multiple locations, as well as, initiating and hosting Skype meetings for the presenter. 
  • Update and maintain organizational charts on a monthly basis to ensure accurate tracking of employees
  • Handle IT Service Requests
  • Process expense reports in a timely manner,
  • Office supply ordering and management
  • Meeting and event planning and coordination ranging from 10 to 200+ employees 
  • Screen incoming calls from vendors.

 

Requirements:

  • Proficient knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)- Heavy Outlook and Powerpoint
  • Knowledge of Visio a plus.
  • Must be highly organized and possess strong interpersonal skills as well as analytical and problem-solving skills. 
  • Ability to take initiative to make contacts with key players and collaborate effectively with all levels of the organization, as well as other administrative assistants. 
  • Must be able to work as a team player, pitching in where needed in support of the team in meeting their short and long range goals.
  • Sense of urgency when working with deadlines is imperative. 
  • Ability to successfully juggle and prioritize multiple administrative tasks from day to day being flexible and open to change while also being able to work independently when needed.
  • Maintain confidentiality when handling projects or information that is of a highly confidential nature.

         Apply Now!

 

Kelly Services specializes in providing companies around the world with professionals. We are part of Kelly Services®, a U.S.-based Fortune 500 company and a global staffing industry leader.

With more than 2,600 company-owned and operated offices in 30 countries, Kelly provides an incredible opportunity to job seekers all over the globe.

We invite you to bookmark our Web site and encourage you to review it regularly for new opportunities worldwide: www.kellyservices.com.

Kelly Services—Celebrating over 70 Years

Kelly Services is an Equal Opportunity Employer

 

Why Kelly®?

At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100 companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

About Kelly Services®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter.

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.

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