Recruiting Coordinator

Our client, a top Pharmaceutical firm, is currently seeking a Recruiting Coordinator for a 6+ month temporary position. The position is located in Plainsboro, NJ.


By working for our client, you will be exposed to a large global company (listed on the NYSE), work for a leader in the pharmaceutical industry, work in a fast paced corporate environment and be an integral part to the team.


In addition to working with the world’s most recognized and trusted name in staffing, Kelly employees can expect:

-      Competitive pay

-      Paid holidays

-      Year-end bonus program

-      Recognition and incentive programs

-      Access to continuing education via the Kelly Learning Center



Pay rate: $24.00 per hour


Job Description:

Manager is specifically looking for those with interview scheduling experience for this role; this role involves high volume interview scheduling for the recruiting team.

****This role does not allow work from home, must come into the office every day.


Core Responsibilities:

  • Interview Scheduling in Specific Client Area
  • Contact candidates for availability
  • Work with Line of Business admins on interview team availability
  • Send interview confirmations to candidates and interview team
  • Send Interview evaluation forms to interview team
  • Schedule review meetings
  • Help other Client areas with overflow of schedule requests
  • Creation of job folders
  • Distribute to Lead Recruiter
  • Assist lead recruiter/sourcer with candidate status updates when needed
  • Job postings as needed (Open up reqs in SuccessFactors)
  • Coordinate with Recruiter and Sourcing partner team regarding open positions maintenance as needed
  • As needed, assist with screening candidates
  • First point of contact with Interview Scheduling Vendor during times of expansion
  • Oversee Scheduling and communicate issues
  • Assist Lead Recruiter with Offer Preparation
  • Reach out to candidates to obtain necessary documentation (i.e., paystubs, bonus & stock documentation, etc.)
  • Complete the Offer Spreadsheet


  • Bachelor’s degree preferred.
  • At least 1-3 years prior experience managing complex schedules and calendars.
  • Staffing/Recruitment related experience.
  • Understanding of applicant tracking systems.  SuccessFactors ATS a plus.
  • Intermediate proficiency in MS Office required (*must be proficient in Excel).
  • Advanced organizational skills; strong attention to detail.
  • Ability to effectively manage and prioritize multiple tasks.
  • Ability to maintain confidentiality.



**Important information:  This position is recruited for by a remote Kelly office, not your local Kelly branch.  Please submit your resume to be considered for this position by pressing the “SUBMIT RESUME” button below.  If you have questions about the position, you may contact the recruiter recruiting for this position (, however, your resume should be uploaded via the “SUBMIT RESUME” button included within**

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

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