Administrative Assistant/ Receptionist

Job Description

Kelly Services is looking for an experienced professional Administrative Assistant to support our client in San Jose, CA! The Administrative Assistant reports directly to the Office Manager. The Administrative Assistant's principal duty is to provide clerical support to the President, Office Manager, and Estimators.

Job Description
Prepare all proposals received from estimators and maintain electronic files.
Ensure that project contracts and bids are complete and filed on time.
Proficiently administer all clerical duties such as sorting and expediting mail, supply ordering, answering phones, taking messages and following up with customers and filing, copying, and scanning, typing.

Prepare all change orders to contracts, subcontracts and purchase orders.
Prepare all transmittal's which transmit anything leaving the office without a cover letter.
Maintain and track assignment of contract numbers issued and tickler file.
Assist Project Manager/Estimator with bid; receiving subcontract and material quotations; preparation of bidding documents.
Request certificates of insurance, bid, payment and performance bonds, and Prelim information.
Help accounting entering payable and with Payroll.


Excellent communication skills (Both written and verbal)
Deadline driven
Proficiency in prioritization and multitasking

High School Diploma
Microsoft Outlook, Word, and Excel proficiency


If you are interested please apply directly to this job posting.

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

Kelly complies with the requirements of the Fair Chance Initiative. A conviction record does not automatically bar individuals from employment.

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