Document Control Assistant

Primary Responsibilities:

  • Responsible for understanding and implementing the Project Administration Operating Discipline.
  • Assist in the placement of all purchase orders for the procurement of equipment and material necessary to build the facility. Verifies documents are formatted correctly and ensures all documents are included from the design disciplines. Responsible for processing and distributing Material Specification Transmittals (MST) in a timely fashion.
  • Responsible for quality and timely issuance of labor contract packages which contain information necessary for bid and construction of Dow's facilities. Develops and maintains written specifications and drawing list. Responsible for ensuring all drawings, details and specifications are included, correctly billed-out and properly assembled for reproduction and distribution of contract packages to the project team and construction contractors.
  • Is the focal point for all project moves associated with assigned project. Responsible for ensuring move work orders are correctly completed and submitted in a timely fashion for all project team members coming into and/or leaving the project area.
  • Assist during project closure and the establishment of maintenance files.

 

Other Significant Data:

  • Provides the necessary support for Design, Procurement, and Construction activities which will help the smooth and timely execution of the project. This is done by demonstrating proficient job skills, knowledge, team work and quality performance in an efficient and professional manner.
  • Works closely with the project engineer to maintain a timely flow of documents throughout the project team. Develops and maintains project files to ensure that consistency is implemented. These include files on labor bills, supplier documents, inquiry and order bills and/or all documents originated for the purpose of external/internal communication.
  • Provide assistance to peers on an as needed basis during excessive workload periods or act as a back-up during peers' absence.
  • Responsible for working with Closure team to ensure all engineering documents are prepared for archive in accordance with plant/site requirements and delivered to plant/site after detail engineering is complete.
  • Is the Records Retention focal point for project team.
  • Responsible for creating maintenance files (electronic and hardcopy) with appropriate documentation of equipment that is necessary for plant operations.

 

Required Qualifications:

  • Proficiency in Microsoft applications, such as Excel, Word, PowerPoint and Outlook is required.
  • Must be able to apply software applications to respond to requests with attention to detail and accuracy.
  • Must have excellent written and oral communication skills.
  • The ability to build strong working relationships with diverse groups. The job duties are diverse and require quick, accurate, and consistent decision making.
  • Able to handle multiple priorities from multiple sources.

Must be an organized self-starter enabling good judgment and the flexibility to adapt to priority changes and demands.

Why Kelly®?

Kelly puts you in charge of your career, with access to cutting edge projects and technologies in industry leading organizations. Top companies throughout the world have trusted Kelly as a premier source of engineering talent and services since 1965. And engineering job seekers know Kelly as a firm with an unmatched reputation for quality, integrity, and professionalism. Whether you seek the variety and flexibility of working on short-term project engagements or prefer contract-to-hire or direct-hire placement with our clients, apply with Kelly to explore opportunities that suit your specific professional interests.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

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