Sales Administrative Assistant

Sales Administrative Assistant – Houston

We are seeking an Administrative Assistant to support a sales department for a national healthcare insurance company located in Houston. This is a contract position.

Must have experience supporting a sales department or sales manager.

Title: Administrative Assistant

Location: Houston (77098)

Pay: $20 hr.

Hours: M-F 8:30am-5:30pm

Duration: Contract – approximately 2 months

Job Description: Provide administrative support to a sales department. Assist Sales Manager with reports.

Job Responsibilities:

  • Retrieve voicemail from Field Sales Rep phones and transcribe the message & send to FSRs
  • Retrieve enrollment application from fax system and enter them into Siebel
  • Reassign leads to FSRs that were swept from them
  • Enter sales leads
  • Order marketing materials
  • Receive marketing materials and promotional items and place inventory in storage supply closet
  • Call seminar registrants to remind and confirm attendance
  • Update seminar attendance status and outcomes
  • Reports and special projects as assigned
  • Maintains general files, orders supplies, screens phone calls and coordinates meetings.
  • Compiles and distributes meeting minutes.
  • Coordinates travel plans and submits expense reports.
  • Compiles, collates, assembles meeting/presentation materials.
  • Utilizes various software packages to produce professional quality reports, letters, presentations and other documents.
  • Performs various technical support duties such as information gathering, reporting, tracking and researching.
  • Organizes chart up-dates.
  • Receives and responds to routine correspondence following established procedures.

Job Requirements:

  • HS diploma or GED
  • Experience with contact management programs (CRMs, Salesforce.com, Siebel)
  • Must have MS Office experience
  • Strong Excel skills (pivot tables)
  • Strong Outlook skills
  • Knowledge of databases
  • Must be positive and motivated
  • Must have excellent communications skills (bilingual a plus)
  • Ability to adapt quickly
  • Strong work ethic
  • Demonstrates initiative
  • Time management & highly organized
  • 2 years administrative experience supporting sales staff

Apply now for immediate consideration!

Please do not contact your local Kelly branch office as they are not filing this position.

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

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