Administrative Associate

Job Description


For over 70 years, Kelly Services has been connecting top talent with some of the largest and most renowned companies across the globe. Today, we are proud to offer a contracted Administrative Associate role with a multinational biotechnology firm in South San Francisco!

Provide accurate and effective administrative support to Managers, and coordinate administrative duties with other Administrative Associates to provide seamless support for the group

Identify and anticipate needs of the group and plan work activities accordingly.
Manage multiple schedules with heavy calendaring of complex meetings.
Arrange, coordinate and support meetings, events, and activities both on and off-site.
Generate, disseminate and maintain documents and information.
Develop, implement and evaluate department work processes and procedures. Manage deadlines related to business planning as well as other special projects.
Collaborate with Admin team to support complex projects and deadlines.

General office responsibilities include but not limited to:
Schedule and coordinate staff onsite/offsite meetings, create and prepare presentation materials, assist with special projects, schedule travel for staff, process payment and expense reports, maintain files, order department office supplies, maintain photocopying equipment, order catering and other supplies for a variety of meetings and events, greet visitors, disseminate information, fully utilize PC/MAC and software applications.


Ensure compliance with policies.
Integrate and facilitate communication with individuals, the team, and other functions across the company.
Strong, positive interpersonal skills and ability to work with diverse individuals.
Attend and actively participate at staff level meetings as required, coordinate/publish agenda and minute.
Integrate and actively participate in administrative associate team meetings and projects.
Proactively work to maximize the effectiveness of the managers and other individuals in the group.
Provide judgment in sensitive, confidential and complex information.
Flexibility to take direction on projects from team and co-workers and work projects yet demonstrate autonomy in managing time and priorities.
Proactive problem solving and decision-making within agreed parameters.
Customer service orientation.
Demonstrated successful experience indicating attention to detail, ability to work independently and in teams, strong follow up skills and ability to manage multiple projects simultaneously.
Must be willing and able to handle large volume of routine work, as well as more challenging projects and provide a consistently accurate work product.
Strong PC/MAC computer skills utilizing Microsoft Office and Google Apps (gSheets, gSlides, etc).
Excellent written and verbal skills.

BA or equivalent experience


Contact your local Kelly Services office in San Mateo to apply, or to learn more! (650) 513-5000 OR

This is a three month temporary assignment.

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

Kelly complies with the requirements of the Fair Chance Initiative. A conviction record does not automatically bar individuals from employment.

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