Production Assistant/ Bookkeeper

Job Description

Position Summary / Purpose

Assist in the profitable growth of the company and provide support to management through the accurate and timely performance of bookkeeping functions, the orchestration of administrative functions, ensuring invoicing is turned around as soon as possible.

Help retain customers by providing emotional support through phone conversations, follow-up contacts, and the accurate and timely transcription of customer information.

Principle Duties and Responsibilities

- Accurate and timely invoicing and submitting invoices of customers.
- Learn Xactimate better each day until at a professional level.
- Answer the phone and handle incoming calls with detail and precision. Additional compensation for 24 hour answering is rendered.
- Create invoices, manage the invoice process to ensure it meets the deadlines.
- Perform customer billing and collections and ensure it meets the deadlines.
- Complete inner-office documentation.
- Complete job costing on completed work.
- Make deposit to company bank accounts.
- Conduct follow-up phone calls to customers and collection calls on overdue invoices
- Maintain office inventory: Ink, supplies for bathrooms, kitchen, office.
Additional Duties and Responsibilities

- Deliveries to and from Post Office, Banks, and anywhere else we need errands or deliveries
- Type correspondence and inner-office documentation
- Get supplies for janitorial crew and restoration crew delivered within 24 hours of request.
- Other duties and responsibilities as directed by management.

Decision Rights and Authority
- All aspects of bookkeeping

Times to be at work and taking time off
- Monday - Friday 8:00 a.m. to 4:30 p.m.

Authorized Merchandise, Branding, and Official Logo
- Only wear authorized Company apparel with official logo.

Working Relationships and Scope

- Maintain timely creation of invoices and payables recording through effective flow of information, and receipts from operations to administration.
- Information from customer needs to be a hundred percent accurate. From the spelling of the name, pronunciation, phone number and claim. It needs to be double and triple checked to ensure its correct. Repeat it back too client to ensure 100% accuracy.

Performance Competencies

- Integrity - Uncompromising, ironclad. Does not cut corners. Does what is right, even when it means taking a stand. Not politically expedient.
- Oral Communication - The individual speaks clearly and persuasively in positive or negative situations. Effective in one-on-one and small group situations. Adaptable and able to think on his/ her feet.
- Written Communication - Writes clear, precise, and well-organized letters, proposals, and emails. The individual edits work for spelling and grammar, and is able to read and interpret written information. Uses appropriate vocabulary and grammar.
- Fiscal Discipline - Demonstrates sound financial management and decision making in both business and personal environments.
- Planning and Organizing- Plans, organizes, and schedules his/ her time in an efficient and productive manner. Focuses on key priorities. Effectively manages multiple projects simultaneously. Pays attention to details. Manages Personal time well.
- Mature Judgement and Decision-Making- Demonstrates consistent logic. Anticipates consequences of decisions.
- Technology - the individual regularly uses standard word processing and spreadsheet software tools to enhance efficiently and accuracy of work performed.

Qualifications-Knowledge, Skills, and Abilities

- Education and Experience
Associate (2 year) degree in accounting or business-related field or high school diploma (or GED) plus three (3) to five (5) years of office or bookkeeping experience. Minimum of three (3) years of bookkeeping experience including A/R and A/P.

- Bookkeeping and Accounting
Strong bookkeeping skills and an understanding of cash flow and company
financial reports: Profit & Loss and Balance Sheet. Extensive experience using
bookkeeping software: Quick Books.

- Mathematical Skills
Strong math and accounting skills. Ability to compute rate, ratio, and
percentages and to interpret financial reports and analyze performance against
business plans and industry benchmarks.

- Computer Skills
Demonstrates intermediate to advanced proficiency in the use of computers and computer software, especially Xactimate, MS Office, Word and Excel

- Certificates, Licenses, and Registrations
Required to acquire IICRC certificates, pesticide licenses, and any other licenses that company requests.

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

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