Find Careers in Engineering, Finance, IT, Science & More with Kelly Services | Job Description

Administrative Assistant

Kelly Services has an immediate opening in Charleston, WV

Kelly Services, a worldwide leader in the staffing industry, is recruiting for an Administrative Assistant.  Our client, a major leader in the natural gas transmission and power service industry, currently has an immediate opening for an Administrative Assistant for the Charleston, WV area. This is a long-term contract with potential!

Job Duties include:

  • Manage the Director and departmental members’ calendars which includes coordinating meeting logistics, booking rooms, AV support, catering, etc. as well as drafting meeting agendas and coordination of presentations where required
  • Responsible for identifying and anticipating communication needs within the formal organization structure and ensures distribution of relevant information
  • Individually manage email, including monitoring, prioritizing and drafting responses reflecting a formal tone
  • Manage all administrative tasks including printing, document formatting, SharePoint sites, Operations intra-webpage, expense reports, and timesheets for department team members
  • Manage and organize travel arrangements
  • Participate in project work and complex administrative needs in special circumstances
  • Manage all Workforce, SAP, network access and other system changes, as well as the onboarding logistics for employees, new hires and contractors
  • Manage and submit invoices to the Accounts Payable/Receivable department
  • Independently create practical solutions to problems utilizing in-depth knowledge to evaluate impacts on the department and the organization
  • Responsible for identifying and anticipating communication needs within the formal organization structure and ensures distribution of relevant information

Minimum Qualifications

  • High school diploma or equivalent
  • 4-6 years of related work experience with increasing levels of responsibility
  • Advanced computer skills including: MS Outlook, Word, Excel, PowerPoint, SAP, SharePoint and Visio
  • Exceptional judgement and discretion when dealing with internal and external parties particularly when dealing with confidential matters

Preferred Qualifications

  • Degree or certificate in Administrative Studies from a recognized institution
  • Energetic individual who is a self-starter, has a willingness to help the team and an ability to learn and adapt quickly
  • Strong interpersonal skills, professional demeanor and demonstrated ability to build rapport with network of colleagues across the organization
  • Excellent communication skills, both written and verbal, with the capability to manage information, data and correspondence on multiple levels
  • Strong attention to detail and accuracy, resourceful, able to solve problems and find solutions to meet department needs
  • Proven organizational, planning and prioritization skills
  • Ability to work in a fast-paced environment, manage tight deadlines and work independently with minimal supervision

This position is being recruited by a remote Kelly office, not your local Kelly branch. To be considered for this position, please submit your resume, in Word format, by clicking the link below.

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

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