Event Coordinator

Job Description

Do you have a passion for Event Management? We are searching for a candidate for a dynamic customer in Westfield, In for an Event Coordinator. The ideal candidate has 3-5 years of event production experience preferably in the running industry but not a must. The job will entail travel and working many weekends through-out the year. The ideal candidate will have excellent communication and organization skills to be able to manage numerous events at once. A strong detailed oriented self-starter with creativity and problem-solving skills will thrive in this position.

- Serve as Event Coordinator of assigned events and assist at other company events
- Design and produce the best quality events, with attention to the details, ensuring a flawless experience for event participants, sponsors, vendor partners and volunteers
- Develop long-term event strategy that demonstrates continued evolution of key events
- Maintain strong internal and external communications with all event stakeholders
- Conduct research, make site visits, and find resources to help staff make decisions about event possibilities
- Oversee and manage all aspects of large events handling all the race logistics
- Manage and recruit staff, crew, volunteers and vendors at events
- Work in conjunction with the Marketing Director to develop all event-related marketing materials and campaigns
- Work in conjunction with the Volunteer Coordinator to develop volunteer needs and assignments for the event
- Design race courses and get courses certified
- Help determine best pricing structure for events
- Collaborate with medical personnel to develop the medical plan
- Develop emergency plans for events
- Help with the development of new event concepts
- Secure a Timing and Scoring vendor for events
- Develop plan for all course support such as course marshals, water stations, course markings, and communications
- Work with Controller to establish a realistically sound budget.
- Secure all permits
- Coordinate with city officials and police on event logistics
- Plan for various weather situations
- Negotiation of contracts with the vendors and facilities
- Assist when needed in truck loading, unloading and annual warehouse inventory
- Manage the intern-s day-to-day projects
- Recruit 2 - 4 interns every semester to assist in the areas of event production, social media, content management and grassroots marketing
- Coordinate race logistic emails

Direct Hire position with salary range of $35-40k/year.
Located in Westfield, IN

For immediate consideration, please apply now or email your resume to 2554@kellyservices.com. Thank you!

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

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